Claim Production Centre/ CCBC

Civil Procedure Rules part 7C



County Court Bulk Centre
4th Floor, St Katherine's House
21/27 St Katharine's Street
Northampton, Northants
NN1 2LH

Contact: Harmesh Mann, Manager CCBC:- 01604 619497 for Starter pack.

Web - www.hmcourts-service.gov.uk/cms/bulkcentre.htm
CPC Claim form

Signing up for the CCBC service

1) Complete the new enquiry form 2) Complete Form A - [Master Form A.DOC] 3) Transmit test files

County Court Bulk Centre (Court number: 335)

The CCBC accepts claims as data files, produces the forms N1 and sends them to the defendant. If received by 10:00am, the claims will be produced that day. CCBC fees are cheaper than standard County Court fees. [Savings: Claims - at least 15, Warrants 30, Reissue warrant is FOC] You then proceed with Judgment, Warrants and other enforcements.

CCBC - Bulk Claims - Procedure

  1. Unique centre user number - 4 x digits [National Creditor Code e.g. 1988]
  2. Unique range of claim numbers supplied by CPC [Year is 4=2004/ 9=2009 etc.]
  3. You revert to start of the Claim number sequence as the year changes
  4. Submit Advice Note to CPC by fax OR
  5. Advice Note to CCBC by email customerservice.cpc@hmcourts-service.gsi.gov.uk
  6. Data file is submitted by Modem (see below)
  7. File naming convention:- 2345ss.001 (claim) je, we, pd for judgment/warrant/paid
  8. Sequence number 001 increments to 999, then round the clock again
  9. Max 3000 per day
  10. Name of authority for Particulars of Claim is supplied to the CCBC
  11. Single statement of truth; Signature may be in electronic form
  12. You may supply your standard CLAIMANT details in advance to CCBC
  13. A summary of issue/ service notification is sent to you, the Centre User
  14. Make fee cheques payable to the 'HMCS', sent to the CCBC at the above address
  15. You may set up a 'Fee Deposit Account'

Advice note

  1. Submitted with each data file
  2. CPC number
  3. Number of requests (Claims - form N1)
  4. Total fee payable
  5. Date
  6. Sequence number
  7. Signed statement of truth

CPC Restrictions

  1. No claims for the High Court
  2. Claims must be less than 100,000
  3. No more than 2 x defendants
  4. Not in foreign currency
  5. Only in England and Wales

Claim details

  • Claimant
    • Limited company - describe address as R/O
    • Other than own name - 'Trading as'
    • Partners/ partnership - 'A Firm'
  • Defendant
    • Title, names/ initials
    • Post code
    • Other than own name - 'Trading as'
    • Partners/ partnership - 'A Firm'
  • Particulars - There shoul be sufficient detail & relevant dates - free format
  • Amount claimed - Claim + court fee not to exceed 99,999.99

Claim File format - Record length is 1991 bytes (N1)

RULES
  • Pad all numeric fields with ZEROS
  • All non-mandatory uncompleted fields shall be space filled
  • M=Mandatory O=Optional
  • Fixed length 1991 records [Preferably in 7964 byte blocks]
HEADER Record type N 1 M [1=Header] CPC number N 4 M [2345=Centre User Number] File sequence number N 3 M [012=Sequence no. to 999] Filler X 1983 M [Filler of SPACES to 1991] REQUEST DETAIL Record type N 1 M [2=Request record] Claimant detail X 30 [XYZ Limited] - Free format Claimant detail X 30 [Trading as Xenon Services] Claimant detail X 30 [Xenon House] Claimant detail X 30 [Element Way] Claimant detail X 30 [New Church Road] Claimant detail X 30 [Hove, East Sussex] Claimant detail X 30 [BN3 7DZ] Claimant reference X 24 [234/A1234] Claim Number X 8 M [9SN12345] - allocatd by CPC County Court Code N 3 M [345=Swindon] Defendant#1 - Name X 30 M [James Brown] - 2 x lines Defendant#1 - Name X 30 M [Trading as Machine Records] Defendant#1 - Addr X 30 M [15 Acacia Avenue] - 5 x lines Defendant#1 - Addr X 30 M [Hove] Defendant#1 - Addr X 30 M [East Sussex] Defendant#1 - Addr X 30 M [BN3 1CV] Defendant#1 - Addr X 30 M [] Defendant#1 - Postcode X 8 M [BN3 1CV] - Court sorting purposes Defendant#2 - Name X 30 M [Janice Brown] - 2 x lines Defendant#2 - Name X 30 M [Trading as Machine Records] Defendant#2 - Addr X 30 M [15 Acacia Avenue] - 5 x lines Defendant#2 - Addr X 30 M [Hove] Defendant#2 - Addr X 30 M [East Sussex] Defendant#2 - Addr X 30 M [BN3 1CV] Defendant#2 - Addr X 30 M [] Defendant#2 - Postcode X 8 M [BN3 1CV] - Court sorting purposes Filler#1 X 30 M [Space fill] Filler#1 X 30 M [Space fill] Filler#1 X 30 M [Space fill] Filler#2 X 30 M [Space fill] Filler#2 X 30 M [Space fill] Filler#2 X 30 M [Space fill] Claim amount N 7 M [9999999] - Claim + interest Court fee N 5 M [99999] - Per CPC tariff on above Solicitors costs N 5 [Non-mandatory] Total amount N 8 M [99999999] - Total of above 3 fields Particulars X 45 M [Free format details of claim - 24 lines] Particulars X 45 M [Free format details of claim - 24 lines] Particulars X 45 M [Free format details of claim - 24 lines] Particulars X 45 M [Free format details of claim - 24 lines] Particulars X 45 M [Free format details of claim - 24 lines] Particulars X 45 M [Free format details of claim - 24 lines] Particulars X 45 M [Free format details of claim - 24 lines] Particulars X 45 M [Free format details of claim - 24 lines] Particulars X 45 M [Free format details of claim - 24 lines] Particulars X 45 M [Free format details of claim - 24 lines] Particulars X 45 M [Free format details of claim - 24 lines] Particulars X 45 M [Free format details of claim - 24 lines] Particulars X 45 M [Free format details of claim - 24 lines] Particulars X 45 M [Free format details of claim - 24 lines] Particulars X 45 M [Free format details of claim - 24 lines] Particulars X 45 M [Free format details of claim - 24 lines] Particulars X 45 M [Free format details of claim - 24 lines] Particulars X 45 M [Free format details of claim - 24 lines] Particulars X 45 M [Free format details of claim - 24 lines] Particulars X 45 M [Free format details of claim - 24 lines] Particulars X 45 M [Free format details of claim - 24 lines] Particulars X 45 M [Free format details of claim - 24 lines] Particulars X 45 M [Free format details of claim - 24 lines] Particulars X 45 M [Free format details of claim - 24 lines] Filler#3 X 24 M [Space fill] FILE TRAILER RECORD Record type N 1 M [3=Trailer] Total no. of requests N 5 M [77] Total of all court fees N 9 M [999999999] Total claim amount N 10 M [9999999999] - Claims + interest Filler X 1966 M [Space fill]

CPC TARIFF TO START PROCEEDINGS

Does not exceed 300 15 Exceeds 300 but does not exceed 500 30 Exceeds 500 but does not exceed 1000 55 Exceeds 1000 but does not exceed 1500 65 Exceeds 1500 but does not exceed 3000 75 Exceeds 3000 but does not exceed 5000 85 Exceeds 5000 but does not exceed 15000 190 Exceeds 15000 but does not exceed 50000 310 Exceeds 50000 but does not exceed 100000 550

Judgment File format - Record length is 968 bytes

RULES
  • Pad all numeric fields with ZEROS
  • All non-mandatory uncompleted fields shall be space filled
  • M=Mandatory O=Optional
  • Fixed length 968 records - File naming format = 1572je.003
  • N 6,2 = 9 bytes
JUDGMENT RECORD LAYOUT CPC number N 4 M [2345=Centre User Number] Claim Number X 8 M [9SN12345] - allocatd by CPC Defendant ID X 1 M [1/2=Identify defendant 1 or 2] Defendant - Addr1 X 30 M [15 Acacia Avenue] - 5 x lines Defendant - Addr2 X 30 M [Hove] Defendant - Addr3 X 30 M [East Sussex] Defendant - Addr4 X 30 M [BN3 1CV] Defendant - Addr5 X 30 M [] Defendant - Postcode X 8 O [BN3 1CV] - Court sorting purposes Claim to regd office X 1 M [Y/N - served at registered office?] Judgment type X 1 M [A/D - Admission OR Default] Joint judgment X 1 O [Y/N/NULL] Amount N 6,2 M [Adjudged (NOT including interest)] Interest N 5,2 O [Interest to be added to judgment] Total costs N 3,2 O [Total costs incurred] Paid before judgment N 6,2 O [Paid by Claimant since claim issue] Total N 6,2 M [Amount+Interest+Costs-Pd before Jgmt] Instalment amount N 4,2 O [Instalment/NULL if PIF or forthwith] Frequency C 1 O [M/F/Weekly/ NULL if PIF or forthwith] Date of first payment D 6 O [NULL if PIF or forthwith] Payslip Block#1 C 266 O [Different Payee details - NOT USED] Payslip Block#2 C 326 O [Agent OCR bank details - NOT USED] Girobank/APACS C 139 O [Girobank/APACS data for agents - NOT USED] DOB of defendant C 8 O [DOB = 25061965 = 25th June 1965]

Warrant of Execution File format - Record length is 491 bytes

RULES
  • Pad all numeric fields with ZEROS
  • All non-mandatory uncompleted fields shall be space filled
  • M=Mandatory O=Optional
  • Fixed length 491 bytes - File naming format = 1572we.003
  • N 6,2 = 9 bytes
WARRANT OF EXECUTION RECORD LAYOUT CPC number N 4 M [2345=Centre User Number] Claim Number X 8 M [9SN12345] - allocatd by CPC Warrant number X 7 M [0V42801 - Year+Prefix+Sequence] Claimant name X 70 M [XYZ Limited] - Free format Claimant reference X 24 O [234/A1234] Defendant name X 70 M [MUST match value held at CCBC] Defendant - Addr1 X 30 M [15 Acacia Avenue] - 5 x lines Defendant - Addr2 X 30 M [Hove] Defendant - Addr3 X 30 O [East Sussex] Defendant - Addr4 X 30 O [BN3 1CV] Defendant - Addr5 X 30 O [] Defendant - Postcode X 8 O [BN3 1CV] Balance N 5,2 M [Balance of debt at time warrant issued] Warrant amount N 5,2 M [Amount warrant is issued for] Fee N 3,2 M [Court warrant fee] Solicitors costs N 2,2 O [Solicitors costs] Enforcing Court code N 3 M [E.g. 345=Swindon] Notes for Bailiff C 120 O [Electrical goods in the warehouse...]

Paid File format - Record length is 20 bytes

RULES
  • Pad all numeric fields with ZEROS
  • For Cases paid, written off, discontinued or withdrawn
  • All non-mandatory uncompleted fields shall be space filled
  • M=Mandatory O=Optional
  • Fixed length 20 bytes - File naming format = 1572pd.003
  • N 6,2 = 9 bytes
PAID RECORD LAYOUT CPC number N 4 M [2345=Centre User Number] Claim Number X 8 M [9SN12345] - allocatd by CPC Notification type X 1 M [P=Paid O=Written off W=Withdrawn D=Discontinue] Defendant ID N 1 O [1/2 - NULL=W/O/D - NULL=PIF] Last payment date D 6 O [150510= 15th May 2010 - PIF only for N442]

Set up modem link with CCBC in Northampton

1) Set up a modem connection with the specified parameters to the CCBC and leave connection icon available on your desktop 2) Telephone number is:- 01604-630476 3) You will need an external or internal modem and a wire to a wall telephone socket 4) Dial the number and enter your User ID and Password 5) When connected, map a drive which represents a dedicated location for you on their server E.g. \\10.16.1.10\1998abc will map a drive location as Z:\, Y:\, X:\ etc. on your system. 6) Set up an account with the CCBC which holds money to pay Court fees as they arise or just pay by cheque.

Daily modem operations to the CCBC

1) Prepare all the files you wish to process each day E.g. 1998ss.011 10 x claims 1998je.005 7 x judgments 1998we.003 5 x warrants 1998pd.008 4 x paid, discontinued etc. Zip up these 4 x files into ONE zip file ready for dropping off on your mapped Z:\ drive. E.g. 1998_0007.ZIP. 2) Dial up and login 3) The drive Z:\ will be available to you in Microsoft Explorer, like any other drive on your machine. 4) Copy and paste the file 1998_0007.ZIP into the Z:\ mapped location 5) Disconnect 6) Send the A4 Advice document to the CCBC by email 7) Post any fees by cheque (if required) 8) The CCBC will action your file 9) Notification back to you will follow by post

N1 issue timetable - judgment entry

Claim issue Issued by CCBC Deemed served Judgment entry
N1 issued - ignored (14) Day 0 Day 5 Day 19
N1 issued - acknowledged (28) Day 0 Day 5 Day 33