CCBC CODE OF PRACTICE
COUNTY COURT BULK CENTRE
RULES OF MEMBERSHIP
St Katharine’s House
St Katharine’s Street
Northampton
NN1 2LH
Telephone Numbers:
CPC: 01604 619497
CPC Fax: 0845 4085311
General Helpdesk: 01604 619400 or 0845 4085302
Claimant Express (for quick queries): 01604 619425 or 0845 4085303
Email Addresses:
CPC:
customerservice.cpc@hmcts.gsi.gov.ukGeneral:
mailccbc@hmcts.gsi.gov.ukClaimant Express (for quick queries):
claimantexpress.ccbc@hmcts.gsi.gov.uk
CONTENTS Page No
1 Introduction 3
2 Role of County Court Bulk Centre (CCBC) 4
3 Authority to issue through the Centre 5
4 Use of data files 6
5 Use of CCBC Facilities 8
6 Accounting Requirements 17
Annex A (1) Judgment Format
Annex A (2) Judgment Format (including date of birth information)
Annex B (1) Warrant Format
Annex B (2) Warrant format (including additional information for the bailiff)
Annex C Case Paid Format
Annex D Tape Advice Note
Annex E Draft Order Format
1. Introduction
1.1 This document sets out the rules of membership for claimants wishing to issue their claims through the CCBC. These rules will be reviewed periodically and any amendments will be brought to the attention of claimants currently using the CCBC.
- The work at the CCBC is issued in the name of Northampton County Court and comes under the jurisdiction of the judges of that court.
- This document should be read in conjunction with Civil Procedure Rule 7.10 and the accompanying Practice Direction (7C).
- Throughout this document, the claimant or representative will be referred to as the Centre User.
2 The role of the County Court Bulk Centre
2.1 The purpose of the CCBC is to provide a speedy service to court users and, at the same time, to relieve county courts of the routine, repetitive tasks associated with the processing of large volumes of specified amount claims in the areas of:
- pre-judgment work
- entry of judgment
- post judgment work (issue of warrants of execution and transfers for enforcement).
2.2 The role of the CCBC is confined to the following areas of case progression:
- issue of claims on electronic media via the Claim Production Centre (CPC) (see CPC Code of Practice)
- initial court contact for handling defences and part admissions
- entry of judgment by acceptance, default or determination
- issue and reissue of warrants of execution
- transfer up to The High Court for enforcement by a warrant of execution
- transfer of cases for any other form of enforcement other than a warrant of execution.
2.4 Where any case processed through the CCBC diverges from the above pattern, the case will be transferred to the appropriate local court for action.
2.5 The Centre User shall correspond directly with the appropriate local court once the action has been transferred. The claim number will remain unchanged.
.
3 Authority to issue through the Centre
3.1 Any claimant wishing to make use of the CCBC shall be an authorised user of the CPC under CPR Rule 7.10.
3.2 Each claimant shall agree to issue all CPC specified amount claims in the name of the Northampton County Court (code 335).
3.3 The CCBC Court Manager shall confirm whether a potential claimant may issue through the Centre.
4 Use of data files
4.1 The Centre User shall submit the following within a data file:
- judgments by default and on acceptance of offer or acceptance of part admission
- warrants of execution
- cases fully paid
The data formats for each type of process can be found at Annexes A-C.
4.2 The data contents for each data file is specified at Annex A-C. Each data file shall be unlabelled, but header records should not be included.
4.3 The Centre User shall submit the data in a fixed length record format. Character fields must be left justified, right padded with trailing spaces. Money/numeric fields must be right justified, padded with leading spaces as required.
4.4 Prior to submission of data files, the Centre User shall submit test files for processing by the CCBC. The accuracy of the output produced from the test files shall be confirmed as acceptable by the Centre User and the CCBC Court Manager before the Centre User can commence live processing through the CCBC.
4.5 The CCBC shall accept data files between the hours of 0800 hours and 1600 hours, Monday to Friday on days when the Centre is open. It is the responsibility of the Centre User to ensure that the security of data had not been interfered with in transit (eg by use of a sealed container). The data file (and data content in it) shall be considered the responsibility of the CCBC once the data file has been validated.
4.6 In usual circumstances the date of processing of the data file (and therefore the date of entry of judgment) shall be the date of receipt of the data file only where the data file is received before 10.00 am. Data files received after 10.00 am may be processed on the next working day. The CCBC will notify Centre Users where the date of judgment differs to that above.
4.7 The Centre User shall submit an advice note with each data file (see example at Annex D). The advice note shall include:
- the Centre User number
- the number of requests for each process on the media
- the total of fees payable for the type of process (where appropriate)
- the date of the media
- information to identify the data of the media, that is, process type and unique number
- a global Statement of Truth
4.8 The Centre User may submit more than one type of process on a data file. (This will apply only where process files can be explicitly named on a data file). In all cases the advice note must state the process type(s), unique media number and the number of requests.
4.9 Filenames on data files (where these can be specified) will be in the format ‘9999xx.999’. The first set of numbers will be the Centre User’s code, the two characters thereafter will identify the type of process (eg ‘jg’ or ‘je’ for judgments, ‘wt’ or ‘we’ for warrants and ‘pd’ for paid). The file extension will uniquely identify the file. This number shall be incremented by one by the Centre User for each data file submitted (within process type).
4.10 The Centre User shall allocate a new number when re-submitting a data file that has previously failed. Each customer will start with sequence 001 and increment each file by one until 999 is reached, then revert back to 001. The Centre User is advised to revert back to sequence 001 at the beginning of each calendar year; however the same sequence number cannot be used twice within a 6 month period.
4.11 Failure to supply an advice note may result in a delay to the processing of the data file, or the data file being returned to the Centre User.
4.12 The Centre User shall be subject to a maximum number of records per data file. Where more than this number is requested the Centre User shall submit a separate data file (and a separate advice note) for the excess. Note: this figure currently stands at 8,000
4.13 There is no minimum number of records per data file.
5 Use of CCBC Facilities
5.1 Claim issue
5.1.1 The Centre User shall restrict all requests to issue claims to the type of work allowed under Annex A of the CPC Code of Practice.
5.1.2 All requests to issue claims at the CCBC shall be directed to the CPC for original issue. Such requests shall be on data files and set out in accordance with the formats required as specified at Annex C of the CPC Code of Practice.
5.1.3 A copy of the claim will not be produced by the CPC and CCBC. The particulars of claim will be retained on the CCBC computer system.
5.1.4 The CPC will transfer the claim details to the CCBC computer system in computer readable format. Transfer from the CPC to CCBC computer will take place on the same day as CPC processing of the claim issue.
5.1.5 Centre Users may include in their particulars of claim a statement offering Welsh translation of documents.
- Separate particulars of claim
- With effect from 6 April 2009, the Centre User may, subject to paragraph 5.2.2 serve particulars of claim separately to the claim form. The Centre User must:
- state that the particulars of claim will follow; and
- include a brief summary of the claim in the claim form.
- Where the Centre User serves the particulars of claim separately to the claim form, the Centre User must:
- serve the particulars of claim within 14 days after service of the claim form [see CPR rule 7.4.(1) (b)]; and
- file the particulars of claim at the court to which the proceedings are transferred for hearing within 7 days of service of the notice of transfer. They must not, as a matter of course, be filed at the CCBC unless there is a specific request.
- Claim not served and subsequent service
5.3.1 All claims returned to the CCBC via Royal Mail shall be forwarded to the Centre User. It will be assumed that the claim has been properly served unless the Centre User informs the CCBC. Where the Centre User has a new address for service, the Centre User shall amend and return the claim form to the CCBC for button sealing. The CCBC will return the claim form to the Centre User to serve and file a Certificate of Service with the CCBC.
5.4 Extension of time for service of the claim
5.4.1 The Centre User shall apply to extend the time for service in line with CPR 7.6. The Centre User must give reasons why the claim has not been served and efforts made to trace the defendant. Failure to do so may result in the application being refused.
.
5.4.2 The CCBC shall notify the Centre User of the result of his applications.
5.5 Judgments
- The Centre User shall submit all requests for judgment by default, acceptance of offer (including where a defence has been withdrawn) and acceptance of part admission on data files (Annex A).
- There are 2 types of judgment data file:
- Annex A (1): JG file
- Annex A (2): JE file which includes the defendants’ date of birth information.
- The data file shall be accompanied by an advice note (see 4.8).
5.5.4 The CCBC shall produce and despatch those judgments submitted on data files by the Centre User to the defendant only. The Centre User can, subject to approval, request that the judgment includes a personalised payment slip.
5.5.4 The CCBC shall generate the date of judgment when processing data files from the Centre User.
5.5.5 The CCBC shall provide notification for each tape processed. The notification shall include any requests that have failed validation.
5.5.6 The CCBC shall notify Registry Trust of all judgments to be registered.
5.5.7 Where a Tomlin order is in force and the defendant has defaulted under the terms of the order, the Centre User may submit a request for judgment by admission.
5.6 Determinations (pre-judgment)
5.6.1 The Centre User shall provide a copy of the defendant’s reply to the claim in form N9A and a completed form N225 or N225A as appropriate.
5.6.2 The Centre User should apply The Determination of Means Guidelines for court staff (available on request) to the defendant’s admission.
5.6.3 The Centre User shall provide a copy of the calculation using the determination calculator form (available from the CCBC), when requesting the court officer to fix the rate of payment.
5.6.4 Any application to the District Judge for reconsideration shall result in the claim being transferred to the defendant’s "home" court (see 5.12).
5.6.5 The CCBC shall produce a standard form N30(2) (Judgment for Claimant [determination without hearing] ) and despatch to each party.
5.6.6 The CCBC shall notify Registry Trust of all judgments to be registered.
5.7 Cases paid in full
5.7.1 The Centre User shall submit details of all cases paid in full on data files (Annex C). The data file shall be accompanied by an advice note (see 4.8)., but the Centre User must not inform the CCBC until any payment by cheque has been cleared.
5.7.3 When advised of payment in full, the CCBC shall notify Registry Trust of cases that are cancelled or satisfied, as appropriate.
5.7.4 The Centre User shall notify the executing court and not the CCBC of any payments made directly to himself by the defendant, where there is a live warrant.
- The CCBC shall provide notification for each data file processed. The notification shall include any requests that have failed validation.
- Acknowledgement of service
- Where the defendant or his solicitor files an Acknowledgement of Service within 14 days after service of the claim (or where judgment by default has not already been entered, up to a maximum of 28 days after service) the CCBC will accept and enter this to the court record. The CCBC will then send the Acknowledgement of Service directly to the CCBC User.
5.9 Defence and counterclaim
- The CCBC shall treat all defences as a "states paid". Upon receipt of a defence, where the defence appears to be a bare denial, the CCBC shall refer this to a district judge under CPR 3.4.(2) (a) or (b) for a decision on whether the defence is valid. Where the defendant states they have paid the full amount of the claim after the date of issue, this will be treated as a full admission.
- Where the Centre User wishes to challenge whether a defence which has been accepted is valid, the Centre User shall write requesting a reconsideration. Only where the CCBC Team Leader agrees, he shall endorse the letter and refer the file to a district judge. Where the CCBC Team Leader does not agree, the Centre User may apply to strike out the defence with an application and fee, resulting in the file being referred to a District Judge. Alternatively the Centre User may apply for the case to be transferred (see 5.9.5).
5.9.3 The CCBC shall enter a valid defence to the system. The CCBC shall then serve a copy of the defence on the Centre User, together with a notice in schedule format. Where the Centre User wishes to continue with the claim, he must respond to the court within 28 days after service of the defence on him: failure to do so within the time limit will result in the claim being stayed. Any application to remove the stay is ‘without notice’ with the appropriate fee and the application will be referred to a District Judge.
5.9.4 Where a claim has been defended and the claimant has, within 28 days of service of the defence on him, confirmed that the claim should continue, the claimant should request the claim to be transferred as follows:
- where the defendant is an individual, to the defendant’s local court
- where the defendant is not an individual, and where the claimant is represented, transfer to the claimant’s representative’s local court
- where the defendant is not an individual, and where the claimant is not represented, transfer to the claimant’s local court.
The request can be by email or letter and multiple requests can be submitted in schedule form (see 5.12.4).
5.9.5 The Centre User shall identify the appropriate local court and county court location code when transferring a claim. Failure to do so will result in the request being returned. The CCBC will send Notice of Transfer to all parties together with an Allocation Questionnaire to the defendant. The Centre User shall produce an Allocation Questionnaire to be returned to the appropriate local court with, if applicable, the court fee.
5.9.6 Where the Centre User wishes to enter judgment on acceptance of the defendant’s revised offer (following withdrawal of the defence) the Centre User must provide the CCBC with a copy of the defendant’s consent. The CCBC will remove the bar and the judgment request can then be included on the next data file.
5.9.7 Where the defendant files a defence and counterclaim, the CCBC will transfer the claim at that stage to the appropriate local court (see 5.9.4). Where the counterclaim fee has not been paid, the defendant will be informed that this must be paid to the local court.
5.10 Application for Summary Judgment
- All applications for Summary Judgment result in the claim being transferred to the appropriate local court (see 5.9.4).
- Where the application for Summary Judgment is made following receipt of an Acknowledgment of Service, the Centre will account for the application fee and transfer the application to the appropriate local court. There is no Allocation Questionnaire generated at this point. Should the defendant file a defence at the Centre after the case has been transferred, the Centre will forward this to the appropriate court.
- Where the application for Summary Judgment is made following receipt of a defence, the Centre will still account for the application fee and transfer the claim.
- Part admissions
- On receipt of a part admission, the CCBC shall decide whether the defence is valid. Where there is doubt, the CCBC shall refer the defence without notice to the district judge for directions.
- Where a part admission is received with no defence, this shall be treated as a full admission.
5.11.3 Where the defendant states they have paid the full amount of the claim after the date of issue, this shall be treated as a full admission.
5.11.4 The CCBC shall enter a valid part admission to the system. The CCBC shall then serve a copy of the part admission on the Centre User, together with a notice in schedule format. The Centre User should respond to the court within 14 days after service of the part admission on him. Where the Centre User fails to reply within the time allowed, the claim is stayed until the Centre User requests judgment by acceptance or files a request for transfer. No application or fee is necessary where a part admission is filed.
5.11.5 Where the Centre User notifies the CCBC that he wishes to pursue his claim, the Centre User should request the claim to be transferred as follows:
- where the defendant is an individual, to the defendant’s local court
- where the defendant is not an individual, and where the claimant is represented, transfer to the claimant’s representative’s local court
- where the defendant is not an individual, and where the claimant is not represented, transfer to the claimant’s local court.
The request can be by email or letter and multiple requests can be submitted in schedule form (see 5.12.4)
5.11.6 Where the Centre User wishes to accept the part admission, judgment can be requested on data file.
5.12 Transfer of case records to other county courts
5.12.1 The transfer of records from the CCBC to county courts falls into two categories: pre and post judgment.
5.12.2 The Centre User shall request transfer of a claim by correspondence (letter or email), stating the reason for transfer.
5.12.3 The Centre User must identify the appropriate local court and county court location code in the request.
5.12.4 We recommend multiple requests are submitted in schedule form and sent via email. If submitting in schedule form, the Centre User shall submit the requests for transfer in case number order.
5.12.5 The Centre User shall request the transfer of any claim where the method of enforcement is not a warrant of execution.
5.12.6 The CCBC shall automatically transfer the record to the appropriate local court on receipt of an application to set aside judgment (see 5.13.2) or a request to issue part 20 proceedings submitted by the defendant. The CCBC shall despatch a notice of transfer to the Centre User and defendant.
5.12.7 The CCBC shall return any invalid requests to transfer to the Centre User, indicating the reason for rejection (eg the case has already been transferred).
- The CCBC shall send the data electronically to the local court. Any relevant documents will be sent by post. A copy of the file will not be retained by CCBC.
5.13 Application to set aside judgment
5.13.1 An application to set aside the judgment may be filed by the Centre User, the defendant or both (by consent).
5.13.2 The CCBC shall automatically transfer the case record to the defendant’s local court on receipt of an application submitted by the defendant (see 5.12.6).
5.13.3 The Centre User shall submit applications to set aside judgment in duplicate in the form of a proposed order (see annex E). All applications shall contain grounds. The CCBC shall notify the Centre User of the result of all his applications.
Note: Applications should contain legitimate grounds and should not simply serve to remove the defendant’s name from the Register of Judgments, Orders and Fines. Such applications will not be granted and will be referred to the district judge.
- Where a judgment has been entered in error, the CCBC of its own motion may refer the file to the district judge with a request to set aside the judgment.
5.13.5 The CCBC shall notify Registry Trust Limited of all judgments set aside requesting that the entry be cancelled.
5.14 Application to vary an instalment order
5.14.1 The CCBC shall forward a copy of the defendant’s application to the Centre User.
5.14.2 The Centre User shall reply within 14 days of service if the offer is not acceptable, using a completed from N246A and determination of means calculator (available from the CCBC) (see 5.15).
5.14.3 Where the Centre User has not lodged an objection to the defendant’s application, the CCBC shall produce form N35 (variation of an instalment order) 16 days after receipt of the defendant’s application.
5.14.4 The Centre User shall use form N294 when making an application to decrease the amount of the instalment order.
5.14.5 Where the Centre User is applying to increase the amount of the instalment order, the CCBC shall, after accounting for the appropriate fee, transfer the action to the defendant’s local court (see 5.12).
5.15 Determinations (post judgment)
5.15.1 The Centre User shall submit his request in form N246A.
5.15.2 The Centre User shall be requested to apply the Department’s determination of means guidelines (available on request) to the defendant’s application.
5.15.3 The Centre User shall provide a completed determination calculator form (available from the CCBC), when requesting the court officer to fix the rate of payment.
5.15.4 The CCBC shall manually produce a form N35A (variation order [determination]) and despatch to each party.
5.15.5 Any application to the District Judge for reconsideration shall result in the claim being transferred to the appropriate local court (see 5.12).
5.16 Warrants of execution
5.16.1 The CCBC shall allocate to each Centre User a unique range of warrant numbers.
5.16.2 The Centre User shall submit all requests for warrants of execution on data files. The data content for the file can be found at Annex B.
- There are 2 types of warrant data file:
- Annex B (1): without additional information for the bailiff (WT file).
- Annex B (2): with additional information for the bailiff. This format enables the User to provide up to 120 characters of information which may assist the bailiff (WE file).
- The Centre User should nominate which file they will provide during testing. Where the Centre User wishes to change from one format to another, the Centre User will need to arrange for further testing.
5.16.5 The Centre User shall include in the data file format the county court location code of the executing court.
5.16.6 The Centre User shall submit an advice note (see 4.8) together with the data file showing the total number of warrant requests and fees (see 6.1).
5.16.7 The CCBC shall produce a notification for each data file processed and despatch it to the Centre User. The notification shall include any requests that have failed validation and the fee to be refunded (see 6).
5.16.8 The Centre User shall send all correspondence on live warrants, including notification of any payments received direct, to the executing court and not to the CCBC. The Centre User shall quote in all correspondence the date of issue, claim number, warrant number and the defendant’s address.
5.17 Reissue of warrants of execution
5.17.1 The Centre User shall submit to the CCBC requests to reissue warrants of execution on form N445. The Centre User shall identify the defendant’s "home" court and the county court location code in the request form. Where the Centre User requires confirmation of reissue, the request shall be accompanied by a schedule which shall include the case number, warrant number and defendant’s name. There is currently no fee to reissue a CCBC warrant.
5.17.2 The CCBC shall return the schedule to the Centre User confirming that the warrants have been reissued or the reason for rejection.
5.17.3 A new warrant number will be provided following reissue.
5.18 Certificates of judgment and transfer up to the High Court
5.18.1 The Centre User may apply to the CCBC for a Certificate of Judgment, by completing form N293A.
- The CCBC will check and seal the N293A and return the same to the Centre User.
- Where the Centre User wishes to use the CCBC ‘One Stop Shop’ for transfer up to the High Court, the Centre User will submit all relevant forms and High Court warrant fee. The CCBC will process the application the same day.
6 Accounting requirements
6.1 Fees for issue of warrants of execution shall be payable at the CCBC.
6.2 The Centre User shall make all fees payable to HMCTS.
6.3 Payment of fees for issue of warrants of execution shall precede or accompany the receipt of the data file of requests to issue.
6.4 The Centre User may maintain a fee deposit account with the CCBC or submit payment by one cheque with every batch of warrant issue. Fees can also be paid via BACS.
6.5 The Centre User shall be required to pay any underpayment of fees within 7 days. In instances of substantial underpayment, the CCBC manager may decline to authorise issue of the warrants until the balance of fees has been supplied.
6.6 Where no fee deposit account is maintained by a Centre User at the CCBC, any overpayment or refund due to rejected requests shall be refunded by the CCBC.
Data Format: Entry of Judgment (Default and On Admission)
Annex A (1)This document addresses the content of disks/tapes relating to requests by claimants for entry of judgment.
A separate request must be provided for each defendant, even if two defendants share a joint judgment (jointly and severally). If a joint judgment is requested then the requests should follow one another on the disk/tape. A request will consist of the claimant’s unique CPC code, the Claim Number, defendant ID and address, and other Judgment data. The date of judgment will be allocated by the CCBC system. It will be set equal to the date the disk/tape is received for processing by the CCBC. Formats for NUMBER or MONEY attributes that allow for decimal places are specified "n1,n2" where "n1" is the number of digits before the decimal point and "n2" the number of digits following the decimal point. For example item "Amount" would be specified 999999.99 giving a total length of 9 bytes (inclusive of the decimal point).
|
Name |
Type |
Length |
Mandatory? |
Comments |
|
CPC Code |
NUMBER |
4 |
Y |
The claimant’s CPC Code |
|
Claim Number |
CHAR |
8 |
Y |
Claim Number of the request |
|
Defendant Id
|
NUMBER |
1 |
Y |
The identifier of the defendant. Either 1 or 2 |
|
Defendant Add1 |
CHAR |
30 |
Y |
The registration address for the defendant. Any alteration from the address details held for the defendant on the CCBC database will result in the new existing address being updated to reflect the new supplied address |
|
Defendant Add2 |
CHAR |
30 |
Y |
|
|
Defendant Add3 |
CHAR |
30 |
N |
|
|
Defendant Add4 |
CHAR |
30 |
N |
|
|
Defendant Add5 |
CHAR |
30 |
N |
|
Annex A (1)
|
Name |
Type |
Length |
Mandatory? |
Comments |
|
|
Defendant Postcode |
CHAR |
8 |
N |
||
|
Claim to Registered Office |
CHAR |
1 |
Y |
Either ‘Y’ or ‘N’ indicates whether the address the claim was served at was a Registered Office or not. |
|
|
Judgment Type |
CHAR |
1 |
Y |
Either ‘A’ or ‘D’ whether judgment is "on admission" or "default" |
|
|
Joint Judgment |
CHAR |
1 |
N |
‘Y’ or ‘N’ indicates, in a two defendant case, whether Judgment is joint or split. Null for single defendant cases |
|
|
Amount |
MONEY |
6,2 |
Y |
The amount adjudged (NOT including interest) |
|
|
Interest |
MONEY |
5,2 |
N |
Any interest to be added to the judgment |
|
|
Total Costs |
MONEY |
3,2 |
N |
Total costs incurred |
|
|
Paid before judgment |
MONEY |
6,2 |
N |
Any money paid to the claimant since claim issue |
|
|
Total |
MONEY |
6,2 |
Y |
Total of the judgment (Amount + Interest + Total Costs – Paid before Judgment) |
|
|
Instalment Amount |
MONEY |
4,2 |
N |
Amount to be paid as a regular instalment. (Null where judgment payable in full, or for a forthwith judgment) |
|
|
Frequency |
CHAR |
1 |
N |
‘M’ ‘F’ or ‘W’ whether instalment to be monthly, fortnightly or weekly. (Null where judgment payable in full, or for a forthwith judgment |
|
|
Date of First (or only) Payment |
DATE |
6 |
N |
Either the date the whole judgment is payable, or the date the first payment is to be made (format ddmmyy, eg 010999). This attribute will be null (ie space filled) for a forthwith judgment |
|
Annex A (1)
|
Name |
Type |
Length |
Mandatory? |
Comments |
|
Certain CCBC Creditors who act for more than one claimant may require judgment orders to be "personalised" with specific payment details (eg where a remittance is to be made payable/sent to a party other than the creditor themselves). In addition the CCBC offers the facility to print judgment orders with the payment slip attachments and personalised "Method of Payment" paragraphs. A creditor requiring the printing of a payment slip will have to supply additional attributes as part of the judgment request (eg the "OCR" codeline). Standard payment details (eg beneficiary, sort code, account number) can be stored on the CCBC system as defaults for a specific creditor and will be printed on all judgments. Creditors who require "case specific" details to be printed on judgment orders must supply the attributes as part of the judgment request. The following attributes must be supplied within the judgment request where they differ from creditor defaults. A creditor should supply only those items that differ from default information held on the CCBC system, space filling the remaining attributes to the length specified. Certain items however are related (eg payee name and address) and should be supplied as a set if any of those items differ from creditor defaults. |
||||
|
Payee Name |
CHAR |
70 |
N |
Name and address details for the payee of the judgment. This information will be printed in the "Name and address for payment" box on the front of the judgment order in addition to certain "Method of payment" paragraphs on the reverse. The items need only be supplied with a request if they differ from default data held on the CCBC system for a creditor (eg name and address). The items should be supplied as a set if any of the items differ from defaults |
|
Payee Add 1 |
CHAR |
30 |
N |
|
|
Payee Add 2 |
CHAR |
30 |
N |
|
|
Payee Add 3 |
CHAR |
30 |
N |
|
|
Payee Add 4 |
CHAR |
30 |
N |
|
|
Payee Add 5 |
CHAR |
30 |
N |
|
|
Payee Postcode |
CHAR |
8 |
N |
|
|
Payee Tel Number |
CHAR |
14 |
N |
Contact telephone number to be printed on the judgment order where different from that held as a default for the creditor |
|
Payee Reference |
CHAR |
24 |
N |
Reference to be printed on the judgment order where different from that supplied with the original CPC claim request |
Annex A (1)
|
Name |
Type |
Length |
Mandatory? |
Comments |
|
Payment Slip Codeline (1) |
CHAR |
58 |
N |
This item is a mandatory requirement for those creditors who require bank giro credit payment slips to be printed with judgement orders. It will contain data to be printed on the slip’s codeline: - all necessary data elements as defined by the customer’s clearing bank (and where applicable Girobank) including calculated check digits where appropriate. All items to be formatted in the required sequence; - the requisite number of spaces between data elements; - start and end of field symbols conforming to the OCR-B1 symbol set, correctly positioned throughout the codeline; and - the OCR font switch marker (ie "X") as the last character within the item
|
|
Payment Slip Codeline (2) |
CHAR |
100 |
N |
Optional second codeline to be printed on payment slip. Certain creditors may require an additional codeline to be printed for processing via their own internal OCR machines. See "Payment Slip Codeline (1)" for formatting requirements |
|
Payee Bank Sort Code |
CHAR |
8 |
N |
Sort Code of payee’s bank to be printed on the judgment order where different from that held as a default for creditor (format "nn-nn-nn") |
|
Payee Account Holder |
CHAR |
70 |
N |
Name of bank account holder (ie beneficiary to be named on cheques/printed on payment slips) where different from that held as a default for the creditor. This item, if supplied, may differ from "Payee Name" (ie if the judgment order directs that cheques/postal orders are made payable to the client but sent to the CCBC creditor) |
|
Payee Bank Name |
CHAR |
30 |
N |
Name of payee’s bank to be printed on the judgment order where different from that held as a default for creditor |
|
Payee Bank Info 1 |
CHAR |
30 |
N |
Additional information re: payee’s bank (eg branch name) to be printed on the judgment order where different from that held as a default for the creditor |
|
Payee Bank Info 2 |
CHAR |
30 |
N |
Additional information re: payee’s bank to be printed on the judgment order where different from that held as a default for the creditor |
|
Annex A (1) |
||||
|
Name |
Type |
Length |
Mandatory? |
Comments |
|
Payee Girobank Account Number |
CHAR |
8 |
N |
Number of payee’s Girobank credit account to be printed on the judgment order where different from that held as a creditor default. Format "nnn nnnn". |
|
Payee Bank Account Number |
CHAR |
18 |
N |
Number of payee’s bank account to be printed on the judgment order where different from that held as a default for the creditor |
|
Girobank Transaction Code (1) |
CHAR |
9 |
N |
Mandatory item for those creditors who require printing of joint giro credit payment slip. First part of Girobank transaction code to be printed on the judgment order payment slip where different from that held as creditor default. Code will be printed within solid lined transaction code box and will be either 3, 6 or 9 digits
|
|
Girobank Transaction Code (2) |
CHAR |
2 |
N |
Mandatory item for those creditors who require printing of joint giro credit payment slip. Second part of Girobank transaction code to be printed on the judgment order payment slip where different from that held as a creditor default. Code will be printed within broken lined transaction code box and will be 2 digits |
|
APACS Transaction Code |
CHAR |
2 |
N |
This two digit transaction code is assigned by APACS (Association for Payment Clearing Services) and is included within "Payment Slip Codeline (1)". The item should be supplied as additional data where: (a) the creditor requires this information to be printed as a separate (b) the code differs from that held as a creditor default |
|
Filler |
CHAR |
100 |
- |
Record filler, space filled. This attribute may be used in the future, allowing additional data to be included with judgment requests |
Fixed length records of 960 bytes
Data Format: Entry of Judgment (Including Date of Birth Information) Annex A (2)
This document addresses the content of data files relating to requests by claimants for entry of judgment.
A separate request must be provided for each defendant, even if two defendants share a joint judgment (jointly and severally). If a joint judgment is requested then the requests should follow one another on the file. A request will consist of the claimant’s unique CPC code, the Claim Number, defendant ID and address, and other Judgment data. The date of judgment will be allocated by the CCBC system. It will be set equal to the date the file is received for processing by the CCBC. Formats for NUMBER or MONEY attributes that allow for decimal places are specified "n1,n2" where "n1" is the number of digits before the decimal point and "n2" the number of digits following the decimal point. For example item "Amount" would be specified 999999.99 giving a total length of 9 bytes (inclusive of the decimal point).
|
Name |
Type |
Length |
Mandatory? |
Comments |
|
CPC Code |
NUMBER |
4 |
Y |
The claimant’s CPC Code |
|
Claim Number |
CHAR |
8 |
Y |
Claim Number of the request |
|
Defendant Id
|
NUMBER |
1 |
Y |
The identifier of the defendant. Either 1 or 2 |
|
Defendant Add1 |
CHAR |
30 |
Y |
The registration address for the defendant. Any alteration from the address details held for the defendant on the CCBC database will result in the new existing address being updated to reflect the new supplied address |
|
Defendant Add2 |
CHAR |
30 |
Y |
|
|
Defendant Add3 |
CHAR |
30 |
N |
|
|
Defendant Add4 |
CHAR |
30 |
N |
|
|
Defendant Add5 |
CHAR |
30 |
N |
|
Annex A (2)
|
Name |
Type |
Length |
Mandatory? |
Comments |
|
|
Defendant Postcode |
CHAR |
8 |
N |
||
|
Claim to Registered Office |
CHAR |
1 |
Y |
Either ‘Y’ or ‘N’ indicates whether the address the claim was served at was a Registered Office or not. |
|
|
Judgment Type |
CHAR |
1 |
Y |
Either ‘A’ or ‘D’ whether judgment is "on admission" or "default" |
|
|
Joint Judgment |
CHAR |
1 |
N |
‘Y’ or ‘N’ indicates, in a two defendant case, whether Judgment is joint or split. Null (a space) for single defendant cases |
|
|
Amount |
MONEY |
6,2 |
Y |
The amount adjudged (NOT including interest). This must be the same as the amount claimed only. |
|
|
Interest |
MONEY |
5,2 |
N |
Any interest to be added to the Judgment |
|
|
Total Costs |
MONEY |
3,2 |
N |
Total costs incurred |
|
|
Paid before judgment |
MONEY |
6,2 |
N |
Any money paid to the claimant since claim issue |
|
|
Total |
MONEY |
6,2 |
Y |
Total of the judgment (Amount + Interest + Total Costs – Paid before Judgment) |
|
|
Instalment Amount |
MONEY |
4,2 |
N |
Amount to be paid as a regular instalment. (Null where judgment payable in full, or for a forthwith judgment) |
|
|
Frequency |
CHAR |
1 |
N |
‘M’ ‘F’ or ‘W’ whether instalment to be monthly, fortnightly or weekly. Null (a space) where judgment payable in full, or for a forthwith Judgment. |
|
|
Date of First (or only) Payment |
DATE |
6 |
N |
Either the date the whole judgment is payable, or the date the first payment is to be made (format ddmmyy, eg 010999). This attribute will be null (space filled) for a forthwith judgment |
|
Annex A (2)
|
Name |
Type |
Length |
Mandatory? |
Comments |
|
Certain CCBC Creditors who act for more than one claimant may require judgment orders to be "personalised" with specific payment details (eg where a remittance is to be made payable/sent to a party other than the creditor themselves). In addition the CCBC offers the facility to print judgment orders with the payment slip attachments and personalised "Method of Payment" paragraphs. A creditor requiring the printing of a payment slip will have to supply additional attributes as part of the judgment request (eg the "OCR" codeline). Standard payment details (eg beneficiary, sort code, account number) can be stored on the CCBC system as defaults for a specific creditor and will be printed on all judgments. Creditors who require "case specific" details to be printed on judgment orders must supply the attributes as part of the judgment request. The following attributes must be supplied within the judgment request where they differ from creditor defaults. A creditor should supply only those items that differ from default information held on the CCBC system, space filling the remaining attributes to the length specified. Certain items however are related (eg payee name and address) and should be supplied as a set if any of those items differ from creditor defaults. |
||||
|
Payee Name |
CHAR |
70 |
N |
Name and address details for the payee of the judgment. This information will be printed in the "Name and address for payment" box on the front of the judgment order in addition to certain "Method of payment" paragraphs on the reverse. The items need only be supplied with a request if they differ from default data held on the CCBC system for a creditor (eg name and address). The items should be supplied as a set if any of the items differ from defaults |
|
Payee Add 1 |
CHAR |
30 |
N |
|
|
Payee Add 2 |
CHAR |
30 |
N |
|
|
Payee Add 3 |
CHAR |
30 |
N |
|
|
Payee Add 4 |
CHAR |
30 |
N |
|
|
Payee Add 5 |
CHAR |
30 |
N |
|
|
Payee Postcode |
CHAR |
8 |
N |
|
|
Payee Tel Number |
CHAR |
14 |
N |
Contact telephone number to be printed on the judgment order where different from that held as a default for the creditor |
|
Payee Reference |
CHAR |
24 |
N |
Reference to be printed on the judgment order where different from that supplied with the original CPC claim request |
Annex A (2)
|
Name |
Type |
Length |
Mandatory? |
Comments |
|
Payment Slip Codeline (1) |
CHAR |
58 |
N |
This item is a mandatory requirement for those creditors who require bank giro credit payment slips to be printed with judgement orders. It will contain data to be printed on the slip’s codeline: - all necessary data elements as defined by the customer’s clearing bank (and where applicable Girobank) including calculated check digits where appropriate. All items to be formatted in the required sequence; - the requisite number of spaces between data elements; - start and end of field symbols conforming to the OCR-B1 symbol set, correctly positioned throughout the codeline; and - the OCR font switch marker (ie "X") as the last character within the item
|
|
Payment Slip Codeline (2) |
CHAR |
100 |
N |
Optional second codeline to be printed on payment slip. Certain creditors may require an additional codeline to be printed for processing via their own internal OCR machines. See "Payment Slip Codeline (1)" for formatting requirements |
|
Payee Bank Sort Code |
CHAR |
8 |
N |
Sort Code of payee’s bank to be printed on the judgment order where different from that held as a default for creditor (format "nn-nn-nn") |
|
Payee Account Holder |
CHAR |
70 |
N |
Name of bank account holder (ie beneficiary to be named on cheques/printed on payment slips) where different from that held as a default for the creditor. This item, if supplied, may differ from "Payee Name" (ie if the judgment order directs that cheques/postal orders are made payable to the client but sent to the CCBC creditor) |
|
Payee Bank Name |
CHAR |
30 |
N |
Name of payee’s bank to be printed on the judgment order where different from that held as a default for creditor |
|
Payee Bank Info 1 |
CHAR |
30 |
N |
Additional information re: payee’s bank (eg branch name) to be printed on the judgment order where different from that held as a default for the creditor |
|
Payee Bank Info 2 |
CHAR |
30 |
N |
Additional information re: payee’s bank to be printed on the judgment order where different from that held as a default for the creditor |
|
Annex A (2) |
||||
|
Name |
Type |
Length |
Mandatory? |
Comments |
|
Payee Girobank Account Number |
CHAR |
8 |
N |
Number of payee’s Girobank credit account to be printed on the judgment order where different from that held as a creditor default. Format "nnn nnnn". |
|
Payee Bank Account Number |
CHAR |
18 |
N |
Number of payee’s bank account to be printed on the judgment order where different from that held as a default for the creditor |
|
Girobank Transaction Code (1) |
CHAR |
9 |
N |
Mandatory item for those creditors who require printing of joint giro credit payment slip. First part of Girobank transaction code to be printed on the judgment order payment slip where different from that held as creditor default. Code will be printed within solid lined transaction code box and will be either 3, 6 or 9 digits
|
|
Girobank Transaction Code (2) |
CHAR |
2 |
N |
Mandatory item for those creditors who require printing of joint giro credit payment slip. Second part of Girobank transaction code to be printed on the judgment order payment slip where different from that held as a creditor default. Code will be printed within broken lined transaction code box and will be 2 digits |
|
APACS Transaction Code |
CHAR |
2 |
N |
This two digit transaction code is assigned by APACS (Association for Payment Clearing Services) and is included within "Payment Slip Codeline (1)". The item should be supplied as additional data where: (a) the creditor requires this information to be printed as a separate (b) the code differs from that held as a creditor default |
|
Filler |
CHAR |
100 |
- |
Record filler, space filled. This attribute may be used in the future, allowing additional data to be included with judgment requests |
|
Defendant Date of Birth |
CHAR |
8 |
Format DDMMYYYY and fills all 8 characters or fill with 8 spaces. |
Fixed length records of 968 bytes.
The format of the filename is 9999je.000 where 9999 is the Customer Code and 000 the Customer file sequence.
Data Format: Issue of Warrant of Execution
Annex B (1)
This document addresses the content of disks/tapes containing requests for issue of warrants of execution supplied by Claimants.
Formats for NUMBER or MONEY attributes that allow for decimal places are specified "n1,n2" where "n1" is the number of digits before the decimal point and "n2" the number of digits following the decimal point. For example item "Balance" would be specified 99999.99 giving a total length of 8 bytes (inclusive of the decimal point).
|
Name |
Type |
Length |
Mandatory? |
Comments |
|
CPC Code |
NUMBER |
4 |
Y |
The claimant’s CPC code |
|
Claim Number |
CHAR |
8 |
Y |
The Claim Number of the request |
|
Warrant Number |
CHAR |
7 |
Y |
Number from a range pre-allocated to the claimant |
|
Claimant |
CHAR |
70 |
Y |
Name of the claimant |
|
Claimant Reference |
CHAR |
24 |
N |
Reference, if required |
|
Defendant Name |
CHAR |
70 |
Y |
The name of the defendant (this must exactly match the value held on the CCBC system or the request is invalid) |
|
Defendant Add 1 |
CHAR |
30 |
Y |
The address of the defendant. Any difference form the corresponding address lines held by the CCBC will result in the existing address being updated to reflect the new supplied address |
|
Defendant Add 2 |
CHAR |
30 |
Y |
|
|
Defendant Add 3 |
CHAR |
30 |
N |
|
|
Defendant Add 4 |
CHAR |
30 |
N |
|
|
Defendant Add 5 |
CHAR |
30 |
N |
|
Name |
Type |
Length |
Mandatory? |
Comments |
|
Defendant Postcode |
CHAR |
8 |
N |
|
|
Balance |
MONEY |
5,2 |
Y |
The balance of the debt at the time the warrant is issued
|
|
Warrant Amount |
MONEY |
5,2 |
Y |
The amount the warrant is issued for |
|
Fee |
MONEY |
3,2 |
Y |
The Court’s fee for issue of the warrant |
|
Solicitors Costs |
MONEY |
2,2 |
N |
Any Solicitor’s Costs that are due on the warrant
|
|
Enforcing Court Code |
NUMBER |
3 |
Y |
The code for the Court that is to enforce the warrant |
Fixed length records of 371 bytes
Data Format: Issue of Warrant of Execution (with Additional Notes)
Annex B (2)
This document addresses the content of disks/tapes containing requests for issue of warrants of execution (with Additional Notes) supplied by Claimants.
Formats for NUMBER or MONEY attributes that allow for decimal places are specified "n1,n2" where "n1" is the number of digits before the decimal point and "n2" the number of digits following the decimal point. For example item "Balance" would be specified 99999.99 giving a total length of 8 bytes (inclusive of the decimal point).
|
Name |
Type |
Length |
Mandatory? |
Comments |
|
CPC Code |
NUMBER |
4 |
Y |
The claimant’s CPC code |
|
Claim Number |
CHAR |
8 |
Y |
The Claim Number of the request |
|
Warrant Number |
CHAR |
7 |
Y |
Number from a range pre-allocated to the claimant |
|
Claimant |
CHAR |
70 |
Y |
Name of the claimant |
|
Claimant Reference |
CHAR |
24 |
N |
Reference, if required |
|
Defendant Name |
CHAR |
70 |
Y |
The name of the defendant (this must exactly match the value held on the CCBC system or the request is invalid) |
|
Defendant Add 1 |
CHAR |
30 |
Y |
The address of the defendant. Any difference form the corresponding address lines held by the CCBC will result in the existing address being updated to reflect the new supplied address |
|
Defendant Add 2 |
CHAR |
30 |
Y |
|
|
Defendant Add 3 |
CHAR |
30 |
N |
|
|
Defendant Add 4 |
CHAR |
30 |
N |
|
|
Defendant Add 5 |
CHAR |
30 |
N |
|
Name |
Type |
Length |
Mandatory? |
Comments |
|
Defendant Postcode |
CHAR |
8 |
N |
|
|
Balance |
MONEY |
5,2 |
Y |
The balance of the debt at the time the warrant is issued
|
|
Warrant Amount |
MONEY |
5,2 |
Y |
The amount the warrant is issued for |
|
Fee |
MONEY |
3,2 |
Y |
The Court’s fee for issue of the warrant |
|
Solicitors Costs |
MONEY |
2,2 |
N |
Any Solicitor’s Costs that are due on the warrant
|
|
Enforcing Court Code |
NUMBER |
3 |
Y |
The code for the Court that is to enforce the warrant |
|
Notes |
CHAR |
120 |
N |
Additional notes |
Fixed length records of 491 bytes
The format of the filename is 9999we.000 where 9999 is the Customer Code and 000 the Customer file sequence
Data Format: Cases paid, written off, discontinued or withdrawn
Annex C
This document addresses the contents of disks/tapes relating to notifications by claimants of cases paid, written off or otherwise settled.
It is recognised that on occasion the claimant may discontinue or write off the case against one defendant action, although the large majority of notifications will relate to the case as a whole. Similarly there may have been split judgments, and the claimant may wish to advise that one judgment only has been paid. It is desirable that all notifications, including those more unusual occurrences, are made via magnetic media.
|
Name |
Type |
Length |
Mandatory? |
Comments |
|
CPC Code |
NUMBER |
4 |
Y |
The claimant’s CPC Code |
|
Claim Number |
CHAR |
8 |
Y |
Claim Number of the request |
|
Notification Type |
CHAR |
1 |
Y |
Either P, O, W or D - indicates whether notification is of paid, written off, discontinued or withdrawn nature |
|
Defendant Id |
NUMBER |
1 |
N |
The identifier of the defendant, eg either 1 or 2. Null where a case is withdrawn, or where the whole case is paid, written off or discontinued
|
|
Last payment date |
DATE |
6 |
N |
The date the last payment was made, if paid. Allows calculation of whether judgment(s) cancelled or satisfied. (Null for written off, withdrawn and discontinued cases). |
Fixed length records of 20 bytes
Annex D
ADVICE NOTE
CUSTOMER CODE: DATE:
CUSTOMER NAME:
CUSTOMER ADDRESS:
DATA FORMAT
ELECTRONIC TRANSFER
DATA DETAILS
|
REQUEST TYPE |
NUMBER OF REQUESTS |
SEQUENCE NUMBER |
*BLOCK SIZE |
|
|
|||
Where the defendant has not filed an admission or defence to my claim and separate particulars of claim have been served, I confirm that they have been served on the defendant in accordance with the rules and that the time for filing a defence has expired.
Warrant Fees Payable (if applicable): £ ____________
Warrant Numbers __________________to_________________
"Where the defendant has not filed an admission or defence to my claim and separate particulars of claim have been served, I confirm that they have been served on the defendant in accordance with the rules and that the time for filing a defence has expired."
I certify that the whole or part of any instalments due under the judgments or orders have not been paid and the balance now due is as stated.
Signed ___________________________________________
REQUEST/ORDER SET ASIDE JUDGMENT
Annex E
NORTHAMPTON COUNTY COURT
Between The Claimant PLC Case Number XXXXXXX
and Mr Defendant
The House
The Street
The Town
The County
The Postcode
Before an Officer of the Court
<please give grounds for application here>
IT IS ORDERED THAT
1. The Judgment entered herein on the (data) be and is hereby set aside.
2. The registration entry be and is hereby cancelled.
3. There be no order as to costs.
Dated
The court office at
21-27 St Katharine’s Street,
Northampton
NN1 2LH
Open from Monday to Friday 10:00 am to 4:00 pm.