Debtor input

This screen follows on directly after debtor input.
The debtor name and number is inserted automatically and you are permitted to insert 12 lines of debt detail.
Where there are more than 12 lines of debt, try to group the invoices into monthly accounts. On a nett monthly
account basis all invoices in any given month fall due for payment on the same day. Invoice values should include VAT.

Round sum payments which have not been allocated can be input as follows:

DATE 		DESCRIPTION 		AMOUNT 	DUE
15/01/2007 	Payment 		(£500.00) 	15/01/2007

The date of the payment is deemed to be its due date.
Alternatively, deduct the payment(s) off the oldest invoices first. This will probably result in one part paid invoice:

DATE 		DESCRIPTION 		AMOUNT 	DUE
15/01/2007 	INVOICE 1234 (PART) 	£401.23 	15/02/2007

The due date for payment is important because it is the date used for the calculation of interest at 8% when
a claim is issued. See INTEREST

Invoices entered in ERROR may be deleted later which will reduce the total due on DEBTOR SCREEN 1.

ERROR MESSAGES
LINE CAPACITY
You may not enter more than 12 lines

ABORT
If, during the input process, you abort the first line of invoice detail, a default invoice line is stored with a reference '99999'.
This may of course be superceded later with the correct invoices.

LINE DELETIONS
You may delete any line from those displayed unless there is only ONE line.
ONE line must remain as the breakdown of the debt due.















[Maintenance…Debtor…Input]

STATUS
This radio button group is used to decide where the claim will be sent to. Companies will be served
at their registered office.

   1 = Sole Trader/Individual    
   2 = Partnership                                           
   3 = Public Limited Company                  
   4 = Private Limited Company
   5 = LLP (Limited Liability Partnership)                 

OFFICE ADDRESS
Insert the normal address for correspondence. Insert telephone and fax number.

TOTAL DEBT
Insert the total debt due including VAT. If the total of the invoices entered later differs from this
figure, it will be updated.

INSTALMENTS
Insert the total of payments received after proceedings have commenced. You are required to keep a
detailed record and notify the Court accordingly. 

REGISTERED OFFICE
This is the legal address for service of legal documents on a limited company or PLC.                             

NOTES
Insert notes in this scrollable window. The system inserts events here Example: Claim issued 21/09/2006.
Notes have unlimited capacity.

Courts/users
This page is used to record the user, debtor’s County Court and notes.
Fields are updated automatically as documents are issued, but can be amended if required.
Refer to the simplified court flowchart.  

USER
Click from the scrollable list the user who will be the Claimant or creditor. The default is the first
user in the list.
Each debtor must be identified with one of the possible USERS (CLAIMANTS) on the system. These details
will be required to complete court documentation.

Each additional Court fee is added to the judgment thereby increasing the amount owed by the defendant.
You must notify the court of any payments received and deduct them to determine a revised judgment value.

INTEREST
The total of interest charged under S.69 to the date when you raised the claim. The interest is totalled
into "DEBT + INTEREST" on the face of the claim.

A composite daily rate of interest at 8% on all invoices which will be used to add interest up to the
day when judgment is entered. [Shown on the claim re: S.69]

COURT FEE
The court claim fee on the face of the claim. The system calculates this for you automatically.

CLAIM VALUE
The total of debt, interest and the claim issue fee.

CLAIM DATE
The date the claim was PRODUCED and the date appearing on the face of the claim.                                
The date the Court ISSUES the claim will appear on the form N205A. The DATE OF POSTAL SERVICE is the
reference point for calculating 14 days to judgment by default.  

EXTRA INTEREST
The extra interest from the date of the claim to the date when judgment was entered. This total is the
number of days x the daily rate.

CUMULATIVE DEBT
The total of the judgment less any payments received. This total is used for enforcement purposes and
should include the cost of any previous attempt at enforcement.

SHORT COMMENT
Insert any comments or notes as required.

NOTES
Insert notes in this scrollable window.The system inserts events here Example: Claim issued 21/09/2006.
Notes have unlimited capacity.

LAST ACTION
A description of the last action taken. For example: "Claim issued" "Warrant of Execution issued". The system
will place a comment whenever action is taken.

FUTURE ACTION DATE
Insert the date of any important FUTURE event, for example: * Oral examination date                               
The system automatically inserts a date 7 days ahead of each reminder letter.

DELETIONS
Use the DELETE option to remove debtor records no longer required. Eg. when payment has been made.

CASE NUMBER
Case number given to you by the court. Always quote in correspondence. For example: 6BN04321. If the case
has been transferred to the High Court for enforcement a reference like this will be given:  2006 -W- No.330.
The Claim number will change if the case is transferred to another Court.

WARRANT OF EXECUTION NO.
Insert the Warrant of Execution number when you are notified by the Court.                                    
Quote this when in correspondence with the Court or the Bailiff's office. Example reference: A01680

ORAL EXAMINATION NO.
Insert the Oral Examination number when you are notified by the court.

COUNTY COURT LIST
The system defaults to the user's County Court for proceedings.
The default on screen 2 for the defendant is ABERDARE so click in the scrollable box for their correct
County Court. This can be used later in Legal and Letters.